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Assembly Meeting Minutes
January 3, 2005

  1. Call to Order: The regular Assembly Meeting of January 3, 2005 was called to order at 7:37 p.m. by Mayor Michael S. Swain, Sr. The meeting was held in the Assembly Chambers of the Borough Building, Naknek, Alaska.

  2. Roll Call: Present: Assembly members Shelby Boothe, Eddie Clark, and Russell Phelps. Mel Coghill, Jr. arrived at 7:45 p.m. Absent due to weather: Carvel Zimin, Jr.

    Also present: Mayor Michael S. Swain, Sr., Borough Clerk Betty Bonin, and Interim Manager Fred Pike.

  3. Approval of Agenda: Mayor Swain stated there was one deletion under Communications, Item G. The Attorney's report was not supposed to be listed there, that is confidential information for the Assembly and it has been pulled from the packets for the public. SHELBY BOOTHE MADE A MOTION TO APPROVE THE AGENDA AS CORRECTED. EDDIE CLARK SECONDED THE MOTION AND IT PASSED UNANIMOUSLY.

  4. Approval of December 6, 2004 Regular Assembly Meeting Minutes: SHELBY BOOTHE MADE A MOTION TO APPROVE THE DECEMBER 6, 2004 MINUTES AS PRESENTED. EDDIE CLARK SECONDED THE MOTION AND IT PASSED UNANIMOUSLY.

  5. Appearance Requests:

    1. Krista Williams RE: Grizzly Cubs Day Care Center: Krista Williams, President of Grizzly Cubs Day Care was present and introduced her Board of Directors, Carlin Evanoff, Treasurer Heather Lindell and Vice President Izetta Chambers, Mary Swain was unable to attend tonight. Ms. Williams thanked the Assembly for their past support in the beginning when they were getting started. Their center is now open. Everything there has been donated. They are the first licensed day care facility in the Borough. They currently employ 4 people and caring for 13 children. They will be gaining 2 more children shortly. They are mandated to run by ratio, needing so many employees to care for so many children.

      ASSEMBLY MEETING UNOFFICIAL MINUTES    PAGE TWO
      JANUARY 3, 2004

      Krista Williams stated that at this point, they bring in enough money to make payroll. They hope to be self-sufficient by August. They are currently seeking non-profit 501 (c)(3) status. They are seeking $10,000 to sustain them through August.

      Once they become self-sufficient their goals were: a community hockey/ice rink, local paper, music and arts in the School and a community garden.

      Izetta Chambers, Vice President of Grizzly Cubs stated they were the only licensed Day Care Facility in the Borough. Families can also apply for day care assistance through the State. Their facility and toys are sanitized weekly by the staff. Tani Wilden is their administrator. In the past the Borough has talked about having different things in our Borough to entice people coming into the area. Having a day care facility would be one of those things. Parents that want to seek employment need a day care facility they can count on.

      Carlin Evanoff stated she pays the Center $3.50 per hour for her Child and it comes out to over $500 per month. At one time, she had a Nanny and she was paying her $1000 per month. In Anchorage she will have to pay $1500 per month.

      Heather Lindell stated all the parents here are not only the Board of Directors but they all take their children to Grizzly Cubs. They all know the care they are getting there.

      In closing, Krista Williams stated that since they started last spring, the doors have not been shut and has been a reliable source of day care. When you have a private day care person, they get sick or go on vacation then you have to worry about finding care for your child. She thanked the Assembly for their time and stated any help would be appreciated.

      Mayor Swain stated in the past the Assembly has donated $500. He is concerned since the Borough does not have day care powers. It should be run by our Attorney.

      Mel Coghill, Jr. suggested this item be on February's agenda. In the meantime, check with our Attorney to get some guidance on what we can spend money on. The Assembly agreed.

  6. Communications:

    1. U.S. Corp of Army Engineers - Paug-Vik Application for Road - Fred Pike stated they have applied with the Corp of Engineers but they have not applied for a Grading or Clearing permit with the Borough.

    2. Alaskan's Lobby for Seafood Label

    3. Alaskan's Fishing Jobs Going to Non-residents

    4. Bristol Bay Borough School District - Lois Herrmann, Thank you Letter

      5. ASSEMBLY MEETING UNOFFICIAL MINUTES    PAGE THREE
      JANUARY 3, 2004

    5. Emergency Petition and Alaska Department of Fish & Game Memo: There was a lengthy discussion about harvesting 2.6 million fish up the Branch River, fishing areas, State Pack Tax, Processors. Mayor Swain stated we should support Emergency Petition/2005 Alagnak River Management since it's a good thing.

    6. Jim Munter - Lake Camp Road December 2004 Monthly Report

    7. State of Alaska, Department of Transportation - King Salmon Airport Improvements Project #57922: The Assembly reviewed the map in the Packet. There was a lengthy discussion about the various options. Mayor Swain thought the Borough should comment and let DOT know that the Borough has concerns. The Assembly agreed that Option #3 was totally unacceptable.

    8. Bristol Bay Economic Development Corporation - Non-approval of Grant Request

    9. Memo - Robin Samuelsen RE: Summer Interns

  7. Old Business:

    1. Drug Free Workplace - Chapter 2.41.010 Bristol Bay Borough Code: Fred Pike stated that in the packet is a copy of our Drug Free Workshop Policy. There was a lengthy discussion about the drug policy, random testing, having all employee taking the test and what percent for random testing.

      EDDIE CLARK MADE A MOTION THAT EVERY BOROUGH EMPLOYEE GET A DRUG TEST EVERY YEAR AND THAT THEY ALSO GET RANDOMLY TESTED. SHELBY BOOTHE SECONDED THE MOTION.

      There was more discussion about the drug testing policy, costs and random testing. Fred Pike and Mayor Swain stated they don't think the Borough has a drug problem and didn't think this cost and testing was necessary.

      SHELBY BOOTHE MADE AN AMENDMENT TO TEST 100% OF NEW HIRE EMPLOYEES AND 50% AFTER THAT ON A RANDOM BASIS. MOTION PASED THREE TO ONE. VOTING ON THE MOTION AS AMENDED, MOTION PASSED UNANIMOUSLY.

    2. Contract for Assessment Services: Fred Pike stated this was done just as Shelby Boothe wanted it. It was broken down as: For Services 2005 the cost is $15,000 to include updating plus Boat Valuation List, 2006 would be the same and for 2007-$35,000 for Revaluation and Inspection for all properties, plus Boat Inventory. Shelby Boothe agreed that it looked good but he had a question on Section II, Scope of Services #4 where it said: "Assist in the valuation of business and personal property from the returns supplied by the Borough. Provide the Borough will a current boat valuation list." Mayor Swain thought the Assessors helped Rosie with the actual assessing from the returns filed. Betty Bonin stated she thought it was for the Assessors doing the "leg work" comparing boat values with other boats by make, year, condition, etc. with brokerages that were in the business of selling boats.

      ASSEMBLY MEETING UNOFFICIAL MINUTES    PAGE FOUR
      JANUARY 3, 2004

      MEL COGHILL, JR. MADE A MOTION TO APPROVE THE ASSESSOR'S CONTRACT WITH APPRAISAL COMPANY OF ALASKA AS SUBMITTED. SHELBY BOOTHE SECONDED THE MOTION AND IT PASSED UNANIMOUSLY.

    3. Bristol Bay Borough Manager Position - Applicants: SHELBY BOOTHE MADE A MOTION TO GO INTO EXECUTIVE SESSION TO DISCUSS PERSONNEL ISSUES. MEL COGHILL, JR. SECONDED THE MOTION AND IT PASSED UNANIMOUSLY. The Assembly went into Executive Session at 9:20 p.m. and reconvened at 9:50 p.m. with the same members in attendance.

      Mayor Swain stated they discussed the Manager Search and NO ACTION WAS TAKEN. Each Assembly member had a list of their top candidates and they also got Carvel Zimin's list by phone. They talked about having a workshop to discuss it further. MEL COGHILL, JR. MADE A MOTION TO HAVE A SPECIAL MEETING ON SATURDAY, JANUARY 8, 2005 AT 10:00 A.M. IN THE BOROUGH ASSEMBLY CHAMBERS TO DISCUSS THE BOROUGH MANAGER CANDIDATES. SHELBY BOOTHE SECONDED THE MOTION AND IT PASSED UNANIMOUSLY.

  8. New Business:

    1. Ordinance No. 2005-02 - Port of Bristol Bay Tariff, Introduction and First Reading: SHELBY BOOTHE MADE A MOTION TO INTRODUCE ORDINANCE NO. 2005-02 AND TO SET FOR PUBLIC HEARING ON FEBRUARY 7, 2005. EDDIE CLARK SECONDED THE MOTION AND IT PASSED UNANIMOUSLY.

    2. Ordinance No. 2005-01 - Amending Budget Ordinance No. 2004-05: EDDIE CLARK MADE A MOTION TO INTRODUCE ORDINANCE NO. 2005-01 AND TO SET FOR PUBLIC HEARING ON FEBRUARY 7, 2005. RUSSELL PHELPS SECONDED THE MOTION AND IT PASSED UNANIMOUSLY.

    3. Bristol Bay Winterfest Donation Request: There was a brief discussion about the type of donation the Borough can contribute to Winterfest. Their letter was generic and sent to all Businesses. The Assembly decided to give them anything the Borough has to give them such as tee shirts, pool passes or use of facilities.

    4. SWAMC Annual Meeting:

    5. Lobbying Trip to Juneau; January 26th - 28th:

      6. {There was a light discussion about these two trips.}

      Mayor Swain assumed that Carvel Zimin, Jr. will attend SWAMC since he is on their Board. Mayor Swain would like to attend the Mayor's Conference in Juneau and tie it in with the Denali Commission Meeting and Lobbying Legislative Officials.. He would also like to see Fred Pike and Carvel Zimin, Jr. attend if possible. Fred Pike will check with John Walsh and Carvel Zimin, Jr. and they can talk about it on Saturday when the Special Meeting is being held.

    6. Naknek Native Village - 2005 Gaming Permit Renewal Application: MEL COGHILL, JR. MADE A MOTION TO APPROVE NAKNEK VILLAGE COUNCIL'S

      ASSEMBLY MEETING UNOFFICIAL MINUTES    PAGE FIVE
      JANUARY 3, 2004

      2005 GAMING PERMIT RENEWAL APPPLICATION. SHELBY BOOTHE SECONDED THE MOTION AND IT PASSED UNAMIOUSLY.

    7. Nicholas Monsen Memorial Scholarship Fund - 2005 Gaming Permit Renewal Application: EDDIE CLARK MADE A MOTION TO APPROVE NICHOLAS MONSEN MEMORIAL SCHOLARSHIP FUND'S 2005 GAMING PERMIT RENEWAL APPLICATION. MEL COGHILL, JR. SECONDED THE MOTION AND IT PASSED UNANIMOUSLY.

    8. Beverage Dispensary Renewal Notification: Naknek Red Dog Inn: SHELBY BOOTHE MOVED TO APPROVE THE BEVERAGE DISPENSARY RENEWAL FOR NAKNEK RED DOG INN. MOTION WAS SECONDED BY MEL COGHILL, JR. AND IT PASSED UNANIMOUSLY.

    9. St. John's Orthodox Church - 2005 Gaming Permit Renewal Application: MEL COGHILL, JR. MADE A MOTION TO APPROVE ST. JOHN'S ORTHODOX CHURCH'S 2005 GAMING PERMIT RENEWAL APPLICATION. EDDIE CLARK SECONDED THE MOTION AND IT PASSED UNANIMOUSLY.

  9. Reports:

    1. Mayor - Mayor Swain stated he was planning on attending the AML Mayor's Conference in Juneau.

      Mayor Swain would like to reappoint Bob Blush to the Planning & Zoning Commission for a two year term ending November 2006. There were no objections from the Assembly. He requested an updated list of the Ethics Committee for the next meeting.

    2. Manager - Report in Packet - Shelby Boothe inquired about the Air Force hooking up to our Sewer System. Fred Pike stated he has not heard anything. There was a discussion on grinder pumps. Shelby Boothe gave a little history of a situation since he was Public Works Director at the time.

    3. Finance Director: Report in the Packet. Ellen Skiles stated the HRSA grant got submitted today. In the packet was a tentative Budget Development Calendar.

    4. Police Department: Written in Packet.

    5. Fire Chief/EMS: No report - Allen Williams was out of town on vacation.

    6. Lobbyist - Written in Packet

    7. Pool - None

    8. Library - Written in Packet

      9. ASSEMBLY MEETING UNOFFICIAL MINUTES    PAGE SIX
      JANUARY 3, 2004

    9. Public Works Department - Written in Packet

    10. Planning & Zoning - December 4, 2004 Minutes

    11. Health Commission - December 7, 2004 Minutes

  10. Persons to be Heard - None

    11. SHELBY BOOTHE MADE A MOTION TO EXTEND THE MEETING UNTIL 11:30 P.M. TO GET THROUGH THE AGENDA. MEL COGHILL, JR. SECONDED THE MOTION AND IT PASSED UNANIMOUSLY.

  11. Assembly Member Comments:

    Russell Phelps - he thinks the Borough should get together with Naknek Electric and look for alternative methods for electricity.

    Shelby Boothe - He'd like to review the waste water and sewer fees for government Agencies at the budget workshops.

  12. Check Register - None

  13. Adjournment: By general consensus of the Assembly, the meeting adjourned at 11:02 p.m.
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