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Assembly Meeting Minutes
March 7, 2005

  1. Call to Order: The regular Assembly Meeting was called to order by Mayor Michael S. Swain, Sr. at 7:35 p.m. The meeting was held in the Assembly Chambers of the Borough Building, Naknek. Alaska.

  2. Roll Call: Present: Assembly members Shelby Boothe, Eddie Clark and Russell Phelps. Absent: Carvel Zimin, Jr. and Mel Coghill, Jr.

    Also present: Mayor Michael S. Swain, Sr., Borough Clerk Betty Bonin and Borough Manager Fred Pike.

  3. Approval of Agenda: Mayor Swain stated there were a couple of additions to the Agenda: Under Communications, Item H: Thank you letter from Paug-Vik and Item I: Letter from Sharon Schroeder. Also add to New Business: Item G: Quadrex Contract for King Salmon Tower. Eddie Clark would like to add an Executive Session to New Business after Item E as Item F and moving other items down as G & H. MOTION PASSED UNANIMOUSLY ON AMENDED AGENDA.

  4. Approval of February 7, 2005 Regular Assembly Meeting Minutes: SHELBY BOOTHE MADE A MOTION TO APPROVE THE MINUTES OF FEBRUARY 7, 2005 AS SUBMITTED. EDDIE CLARK SECONDED THE MOTION AND IT PASSED UNANIMOUSLY.

  5. Appearance Requests:

    1. Sharon Schroeder - Volunteers EMS/Fire: Sharon Schroeder was present. She apologized for not getting her letter to the Assembly prior to the meeting tonight. (Letter attached) The community is made of Volunteers and she didn't like the comments made at the last Assembly Meeting regarding Test Pages.

      Mayor Swain wasn't sure what comments Sharon was talking about and read the minutes from the last meeting: "Mel Coghill, Jr. asked if Allen Williams has been at any meeting the last few months? Believe it was Assemblyman Zimin's concerns when he was taking on these added areas. I brought this up and am very disappointed with the amount of responders and think we've got some serious liability issues. Mel asked Fred Pike if he had a radio and saw the names on the list that haven't responded in a couple of years. Fred Pike said there are some people that are new and don't have radios yet and that they had a booth up at the school trying to drum up some new ones. Mel Coghill, Jr.

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      also stated that he had been told when he first got on the Assembly that there would be a new radio system and its now going on the second year and we don't have it yet."

      Mayor Swain stated nothing was said against the volunteers that he knew about. Mel is not present tonight but he doesn't think Mel was pointing any fingers at Volunteers. If any volunteer took offense, Mayor Swain apologized for the Assembly.

      Eddie Clark asked Sharon Schroeder if she felt he was being too harsh by requesting EMS Volunteers get drug tested? Sharon Schroeder replied she didn't think that was too harsh at all and believes volunteers should not have anything to hide.

      Shelby Boothe asked if the Assembly can assist the volunteers in any way? Chuck Johnson stated to be recognized and to be able to get more training.

      Mayor Swain stated he ran with the Squad for many years in the beginning and he got burnt out. He does not want that to happen to the few people that are responders now.

      Shelby Boothe stated the application for a volunteer fire fighter was a bit extreme. Especially when they ask how many eggs you eat in a week and if you eat red meat.

      Mayor Swain stated we need to encourage people to volunteer.

  6. Communications:

    1. Letter from Fred Pike to Senator Gary Wilkin RE: Property Taxes: Shelby Boothe inquired about this letter. Fred Pike stated it means unfunded mandates for the Borough.

    2. Subway Promotions

    3. Letter from Senator Hoffman and Representative Carl Moses to Governor Murkowski Re: Dock Development

    4. Letter from Michael S. Swain, Sr., Mayor to Governor Murkowski RE: Small City Energy Assistance Program

    5. Fax from John Walsh to Fred Pike RE: King Salmon Tower Proposed Appropriations.

    6. Email from Zane Walker, DOT Re: Highway

    7. Letter to Fred Pike from Superintendent Richard Hebhardt Re: School District Budget

    8. Paug-Vik Inc. Ltd. - Thank you Letter for Donation

    9. Sharon Schroeder Re: Fire & EMS Responders

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  7. Old Business:

    1. Ordinance No. 2005-02; Port of Bristol Bay Tariff, Third Reading and Final Public Hearing: Mayor Swain stated this was the third and Final Reading of the Port Tariff and opened it up for Public Comments. There were no public comments so Mayor Swain closed the public hearing. SHELBY BOOTHE MADE A MOTION TO ADOPT ORDINANCE NO. 2005-02 AND IT WAS SECONDED BY EDDIE CLARK. There was a light discussion about seasonal dockage fees. Manager Fred Pike stated the seasonal pass from April-October would be $150.00 or $10.00 per day if they didn't have as seasonal pass. MOTION PASSED UNANIMOUSLY.

    2. Ordinance No. 2005-03-Amending Bristol Bay Borough Code Chapter 2.41, Drug Free Workplace, Second Reading and Final Public Hearing: Mayor Swain stated this was the Second Reading and Final Hearing and opened it for Public Comments. Mike Miller - he works for a construction company and the Borough needs to show the same as Private Enterprise. He is all for passing this Ordinance and encourages the Assembly to do the same.

      Hearing no further comments, Mayor Swain closed the Public Hearing. SHELBY BOOTHE MOVED TO ADOPT ORDINANCE NO. 2005-03 AND IT WAS SECONDED BY EDDIE CLARK. Eddie Clark thanked Manager Fred Pike for all his work he put into this Ordinance. MOTION PASSED UNANIMOUSLY.

    3. Ordinance No. 2005-04, Amending Budget Ordinance No. 2004-05: Public Hearing and Final Public Hearing: Mayor Swain stated this was the second reading and Final Public Hearing. The Public Hearing was opened on Ordinance No. 2005-04. Hearing no comments, Mayor Swain closed the public hearing. RUSSELL PHELPS MOVED TO ADOPT ORDINANCE NO. 2005-04 AND IT WAS SECONDED BY EDDIE CLARK. MOTION PASSED UNANIMOUSLY.

    4. Donation to Grizzly Cubs Day Care: Shelby Boothe stated he does not see us in the day care business. SHELBY BOOTHE MADE A MOTION TO DONATE $10,00O TO GRIZZLY CUBS DAY CARE. There was no second to the motion so the MOTION FAILED. Russell Phelps stated he felt bad that we could not help them out.

  8. New Business:

    1. Resolution No. 2005-05, Naming a Depository Bank and Establishing Procedures for Withdrawal of Funds: SHELBY BOOTHE MADE A MOTION TO APPROVE RESOLUTION NO. 2005-05 AND IT WAS SECONDED BY EDDIE CLARK. MOTION PASSED UNANIMOUSLY.

    2. Resolution No. 2005-06, Purchase/Sale of Securities: RUSSELL PHELPS MOVED TO APPROVE RESOLUTION NO. 2005-06 AND IT WAS SECONDED BY EDDIE CLARK. MOTION PASSED UNANIMOUSLY.

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    3. (FY06) Manager Budget for Bristol Bay Borough: Manager Fred Pike stated the first budget workshop will be on March 19th at 10:00 a.m. and the second workshop is scheduled for April 2nd at 10:00 a.m. He also invited the School District to go over their budget at the workshop on April 2nd. Russell Phelps and Eddie Clark stated will be gone for the March 19th workshop and wondered if someone can tape those sessions for them since this was their first budget. Betty Bonin stated she will show someone how to tape those sessions.

    4. House Finance Visit March 12th: Manager Pike stated the House Finance Committee will be visiting on March 12th. The desire is to meet with the Finance Committee, perhaps have lunch at D & D and show them where the Bridge will go and our road system.

      Mayor Swain encourages any Assembly member to meet with them. There will be a luncheon between 2-3 p.m. at D & D. Fred Pike stated he will also invite Village Councils and the School District. They will be visiting Lake & Peninsula Borough when they first arrive in King Salmon.

    5. Employee Waivers: EDDIE CLARK MOVED TO APPROVE THE WAIVER FOR TERESA COGHILL. RUSSELL PHELPS SECONDED THE MOTION AND IT PASSED UNANIMOUSLY.

      Shelby Boothe stated he wouldn't be able to vote since there are only 3 members present. Mayor Swain asked the Assembly if Mr. Boothe should be able to vote. Eddie Clark stated he should not vote. They will take up Roylene's waiver at the next meeting.

    6. Executive Session - Personnel: SHELBY BOOTHE MADE A MOTION TO GO INTO EXECUTIVE SESSION TO DISCUSS PERSONNEL. EDDIE CLARK SECONDED THE MOTION AND IT PASSED UNANIMOUSLY. The Assembly went into Executive Session at 8:20 p.m. They convened at 10:13 p.m. with the same members in attendance. Mayor Swain stated they discussed Personnel and Finances and NO ACTION WAS TAKEN.

    7. Step Classification - Hourly Employees: SHELBY BOOTHE MADE A MOTION TO TABLE THIS ITEM TIL APRIL'S MEETING. RUSSELL PHELPS SECONDED THE MOTION AND IT PASSED UNANIMOUSLY.

    8. Quadrex Contract for King Salmon Tower: Fred Pike stated he got a call and there is funding through June 30, 2005. For FY06 the funding is not there yet. He got word it may not be funded for next fiscal year. FAA counted 29,000 landings and Gary Chadwell's count was 40,000 landings. The float plane traffic is not be counted when it should be included. Manager Fred Pike is recommending we have another review done with a cost not to exceed $2100 which can be taken out of legal funds. There was a light discussion about float plane and commercial air traffic in King Salmon. SHELBY BOOTHE MADE A MOTION FOR THE MANAGER TO ENTER INTO AN AGREEMENT WITH QUADREX TO HAVE A BENEFIT/COST ANALYSIS REVIEW DONE ON THE KING SALMON AIRPORT TRAFFIC. THE COST WILL

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      NOT EXEED $2100 AND WILL BE TAKEN OUT OF LEGAL FUNDS. RUSSELL PHELPS SECONDED THE MOTION AND IT PASSED UNANIMOUSLY.

  9. Reports:

    1. Mayor - Nothing to report

    2. Manager - Manager Fred Pike stated there will be a teleconference tomorrow morning relating to Cost Recovery which is HB 192. It will be held at 8:30 a.m. and he will be tuning in to that.

    3. Finance Director - Written in packet - Ellen Skiles was on vacation. Shelby Boothe wants to make sure all loose ends are tied up on the HRSA grant. Fred Pike stated they go notice they received our HRSA grant application.

    4. Police Department - Written in packet - No further comments from Jerry Castleberry.

    5. Fire Chief/EMS Coordinator - Written in packet - Allen Williams was present and had a few more things to add. He did receive a letter from the State. We are getting 5 ADEA's and they will be placed at the Airport, Pool, School, South Naknek and Police Department. He passed a picture around of what an ADEA looked like.

      Regarding the comments from the last meeting. He didn't attend the December meeting since he was sick. He missed January's meeting because he was on vacation and in February he was in Juneau attending the Fire Chief's Conference. He is still working on the radios and they are getting down to the final stages.

      Regarding traveling, when he goes for Southern Region, they pay for his travel. LEPC meet January, March and December and those expenses are paid for by the State. It is also required he attend those meetings for the LEPC Grant. There are 2 Fire Chief Conferences per year and he is cutting out the Spring Conference. He has to keep his certifications current so he has to attend at least one. He is currently working on 3 grants right now.

      Mayor Swain asked if there was a problem with the box unit or chassis on the King Salmon Ambulance? Allen Williams stated it was a "Code Blue" Grant and you can't modify units with those funds.

      The LEPC Grant was for $11,250 to be used for meetings and office supplies.

      Mayor Swain stated as he understood it, Coghill was concerned about the number of Volunteers. We all realize the blame was on his predecessor, but you have been on the job for two years now and its now your problem.

      Mayor Swain told Allen Williams he was doing an outstanding job as far as his job is concerned with grants and bringing funds in. There is a real need for more volunteers.

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      Shelby Boothe applauds Allen Williams efforts. He encouraged EMS volunteers to let The Assembly know if they can do anything to help.

      Allen Williams will bring something back at the next meeting regarding a tax break for Volunteers.

    6. Lobbyist - None: Fred Pike stated John Walsh was having computer problems. John Walsh has talked with delegation in Washington, D.C. regarding the CIP List. The Transportation bill has been reduced to 3 million dollars.

    7. Pool - Written in packet: Russell Phelps stated he has received a lot of complaints about the cleanliness of the pool. Its cold in the morning and once, it was too hot. cleanliness is a big issue and has to been taken care of. Eddie Clark stated he also received two complaints on cleanliness of the pool. Bill Hester stated he did have problems but it is now regulated. Regarding cleanliness, Gordon started cleaning from 11:00 a.m. - 1:00 p.m., 5 days a week. It will be better now. The pool vacuum is working and Gordon said he'll be vacuuming more now.

      The Assembly discussed hiring a janitor for the pool. They will discuss it during the budget process.

      SHELBY BOOTHE MADE A MOTION TO EXTEND THE MEETING TO 11:30 P.M. MOTION WAS SECONDED BY EDDIE CLARK AND IT PASSED UNANIMOUSLY.

    8. Library - Written in packet

    9. Public Works Department - Written in packet

    10. Planning & Zoning - February 8, 2005 Minutes

    11. Health Commission - February 15, 2005 Minutes

  10. Persons to be Heard:

    Bill Hester - As a Volunteer Fire fighter since 1989. It's a tough course and he dropped out twice. It's time consuming and you need the support from home. He's talked to several people trying to recruit volunteers also. Compensation is an incentive. It may be Allen's problem, but it's not his fault.

    Mike Miller - He joined as a Volunteer Firefighter because he was trying to get homeowner insurance.. If he can do it, anyone can do it. He wants to learn and wants more training. If this department gets accredited, our ISO rating will drop. He encouraged the Assembly to support the program and it will benefit the community.

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  11. Assembly Member Comments:

    Shelby Boothe - Inquired about the accounting system update. Manager Fred Pike Stated it's suppose to be ready by mid-April.

    Regarding the internet, it you don't operate out of this building, you have internet problems. You don't get email unless it's on a "safe list". He's heard employees are not getting their email. It's important for people to be receiving their email and taking care of Borough business.

    Eddie Clark - he's heard problems also regarding email. It needs to be straightened out especially with summer coming. A lot of people depend on email now.

    Russell Phelps - commends Fire & EMS for coming out and standing up for themselves.

  12. Check Register - February 2005: SHELBY BOOTHE MOVED TO APPROVE FEBRUARY'S CHECK REGISTER AS PRESENTED. RUSSELL PHELPS SECONDED THE MOTION. Eddie Clark asked what check number 2923 was for? Fred Pike stated it was reimbursement for continuing education classes Ellen Skiles took with the blessings of the past manager. Shelby Boothe asked what type of classes were they? Betty Bonin stated Business Management and Human Resources.

    Shelby Boothe stated as far as Personnel, the Manager is the Human Resource person. MOTION PASSED UNANIMOUSLY.

  13. Adjournment: By general consensus of the Assembly, the meeting adjourned at 11:14 p.m.
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