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Assembly Meeting Minutes
April 4, 2005

  1. Call to Order: The regular Assembly Meeting of April 4, 2005 was called to order by Mayor Michael S. Swain, Sr. at 7:37 p.m. The meeting was held in the Assembly Chambers of the Borough Building, Naknek, Alaska.

  2. Roll Call: Present: Assembly Members Shelby Boothe, Eddie Clark, Russell Phelps, And Mel Coghill, Jr. Carvel Zimin, Jr. arrived at 7:45 p.m. No one was absent.

    Also present: Mayor Michael S. Swain, Sr., Borough Clerk Betty Bonin and Borough Manager Fred Pike.

  3. Approval of Agenda: SHELBY BOOTHE MOVED TO APPROVE THE AGENDA AS PRESENTED. EDDIE CLARK SECONDED THE MOTION AND IT PASSED UNANIMOUSLY.

  4. Approval of March 7, 2005 Regular Assembly Meeting Minutes: MEL COGHILL, JR. MOVED TO APPROVE THE MINUTES OF MARCH 7, 2005 AS SUBMITTED. EDDIE CLARK SECONDED THE MOTION AND IT PASSED UNANIMOUSLY.

  5. Appearance Requests:

    1. Norman Anderson - Friends of Bristol Bay, RE: Opposition of Off Shore Gas & And Oil Exploration: Norman Anderson stated he works for the Alaska Marine Conservation and they are trying to reinstate the moratorium to prohibit off shore oil drilling. He will be going to Washington, D.C. on April 18th and he would like to take a Resolution from the Borough will him to present to our congressional delegates.

      Norman Anderson gave the history on the moratorium, how oil spills have devastated some areas of Alaska and protecting our fisheries. (Copy Attached)

      Fred Pike stated there will be a meeting here on April 11th with Department of Natural Resources regarding oil & gas exploration.

      MEL COGHILL, JR. MOVED TO SUSPEND THE RULES AND ADD THIS ITEM TO THE AGENDA. IT SHOULD GO UNDER NEW BUSINESS, ITEM I, THEN MOVE EXECUTIVE SESSION TO ITEM J. RUSSELL SECONDED THE MOTION AND IT PASSED UNANIMOUSLY.

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  6. Communications:

    1. Letter to Congressman Don Young from Mayor Michael Swain, Sr. Re: Naknek River Bridge Project

    2. Letter of Senator Ted Stevens and Lisa Murkowski from Mayor Michael Swain, Sr. Re: Naknek River Bridge

    3. Letter to AmeriCorps VISTA from Fred Pike, Borough Manager Re: Letter Of Support for Technical Assistance for Visa

    4. Letter from Lake and Peninsula Borough to Bristol Bay Borough Re: Support For Bristol Bay Borough's Dock

    5. Letter to Darrel Richardson, BBAHC from Ellen Skiles, Finance Director Re: Agreement for Date Collection and Sliding Fee Reimbursement - Shelby Boothe asked Ellen Skiles if she got a reply? Ellen Skiles stated she has not.

    6. Letter of Bernhardt E. Richert, U.S. Department of Commerce from Abe Williams, Paug-Vik Inc., Ltd. Re: Support for Bristol Bay Borough's Dock

    Mayor Swain mentioned a letter from Governor Murkowski telling us why we're not getting gas tax. He will get a copy for other Assembly Members.

  7. Old Business:

    1. Employee Waiver: MEL COGHILL, JR. MOVED TO APPROVE THE EMPLOYEE WAIVER FOR ROYLENE GOTTSCHALK. CARVEL ZIMIN, JR. SECONDED THE MOTION. Shelby Boothe stated he will abstain from voting on this issue. Mayor Swain asked if anyone objected from Mr. Boothe abstaining? There were no objections from the Assembly. MOTION PASSED WITH MR. BOOTHE ABSTAINING.

  8. New Business:

    1. Ordinance No. 2005-05 Amending Chapter 3, Section 3.16.010, 3.16.040, Sales Tax on Raw Fish, Sections 3.20.020, 2.20.070, Transient Occupancy Tax - Introduction and First Reading: CARVEL ZIMIN, JR. MOVED TO INTRODUCE ORDINANCE NO. 2005-05 AND TO SET FOR PUBLIC HEARING ON APRIL 18TH IN SOUTH NAKNEK AND A SECOND PUBLIC HEARING ON MAY 2, 2005 IN NAKNEK. MEL COGHILL, JR. SECONDED THE MOTION AND IT PASSED UNANIMOUSLY.

    2. Ordinance No. 2005-06 - An Ordinance of the Bristol Bay Borough Providing for the Establishment of the Budget for the Fiscal Year 2006, Introduction and First Reading: SHELBY BOOTHE MADE A MOTION TO INTRODUCE ORDINANCE

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      NO. 2005-06 AND TO SET THE FIRST PUBLIC HEARING ON APRIL 18, 2005 IN SOUTH NAKNEK. MEL COGHILL, JR. SECONDED THE MOTION AND IT PASSED UNANIMOUSLY.

    3. Resolution No. 2005-07 Authorizing the participation of its Employees in the Public Employees' Retirement System (PERS) of Alaska and the Payment of the Required Contributions, Amendment No. 2: Manager Fred Pike stated this allows the changes in #4 of the Resolution and this is the second amendment with PERS. This will allow the Borough to have employees more than 6 months without having to pay benefits and allows those employees to return seasonally. CARVEL ZIMIN, JR. MOVED TO APPROVE RESOLUTION NO. 2005-07 AND IT WAS SECONDED BY SHELBY BOOTHE. CARVEL ZIMIN, JR. MOVED TO AMEND #4 OF THE RESOLUTION AND TO END THAT SENTENCE WITH ALL SEASONAL AND THE SAME GOES FOR THE PERS PARTICIPATION AGREEMNT AMENDMENT NO. 2. MEL COGHILL, JR. SECONDED THE MOTION AND IT PASSED UNANIMOUSLY. VOTING ON THE MAIN RESOLUTION NO. 2005-07 MOTION PASSED UNANIMOUSLY.

      MEL COGHILL, JR. MOVED TO APPROVE THE PUBLIC EMPLOYEES' RETIREMENT SYSTEM AMENDMENT NO. 2. CHANGING THE LAST SENTENCE TO ALL SEASONAL. SHELBY BOOTHE SECONDED THE MOTION AND IT PASSED UNANIMOUSLY.

    4. REVISED BRISTOL BAY BOROUGH'S PERSONNEL POLICY AND PROCEDURES MANUAL: CARVEL ZIMIN, JR. MOVED TO APPROVE THE PERSONNEL POLICY AND PROCEDURES MANUAL. MEL COGHILL, JR. SECONDED THE MOTION. Shelby Boothe stated there is a lot of new stuff in this Manual and would like more time to review it. CARVEL ZIMIN, JR. MADE A MOTION TO POSTPONE THIS ISSUE UNTIL MAY 2, 2005. MEL COGHILL, JR. SECONDED THE MOTION AND IT PASSED UNANIMOUSLY.

    5. Support of Lake and Peninsula's Barge Landing Facilities/Docks: No objections From the Assembly for the Manager to write a letter of support.

    6. Renewal of Liquor License - Bristol Bay Elks Lodge: MEL COGHILL, JR. MADE A MOTION OF NON-OBJECTIONS FOR BRISTOL BAY ELKS LODGE'S LIQUOR LICENSE RENEWAL. CARVEL ZIMIN, JR. SECONDED THE MOTION AND IT PASSED UNANIMOUSLY.

    7. Renewal of Liquor License - Quinnat Landing Hotel: CARVEL ZIMIN, JR. MADE A MOTION OF NON-OBJECTION FOR THE RENEWAL OF QUINNAT LANDING HOTEL'S LIQUOR LICENSE RENEWAL. MEL COGHILL, JR. SECONDED THE MOTION AND IT PASSED UNANIMOUSLY.

    8. Renewal of Liquor License - The Bottle Shop: CARVEL ZIMIN, JR. MADE A MOTION OF NON-OBJECTION FOR THE RENEWAL OF THE BOTTLE STOP'S LIQUOR LICENSE RENEWAL. MEL COGHILL, JR. SECONDED THE MOTION

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      AND IT PASSED UNANIMOUSLY.

    9. Opposition to Off Shore Gas & Oil Exploration: Norman Anderson read the proposed Resolution in support of the moratorium on offshore oil and gas in the Bristol Bay Region. There was a lengthy discussion about onshore and offshore oil & gas drilling. Carvel Zimin, Jr. thinks we can revise old Resolutions 2002-02 and 03 and send them to our delegation in Washington, D.C. He is concerned about the short-term oil and gas potential stated in the proposed Resolution. He doesn't want to send a mixed message to our delegation in Washington.

      Manager Fred Pike suggested the Mayor write a letter for Norman to take to D.C. with him. Mayor Swain will write a letter of support and he can state that Bristol Bay Borough never supported off shore drilling. It will also reiterate that we want to reinstate the Federal moratorium on offshore oil and gas exploration. He can also state in the letter that a Resolution will follow after the next meeting. Everyone agreed. Norman Anderson thanked the Mayor and Assembly.

    10. Executive Session - Personnel: MEL COGHILL, JR. MOVED TO GO INTO EXECUTIVE SESSION TO DISCUSS PERSONNEL. CARVEL ZIMIN, JR. SECONDED THE MOTION AND IT PASSED UNANIMOUSLY. The Assembly went into Executive Session at 8:50 p.m. and reconvened at 9:37 p.m. with the same members present. Mayor Swain stated they discussed Personnel and NO ACTION WAS TAKEN. It was a Manager's decision.

  9. Reports:

    1. Mayor - Nothing to report.

    2. Manager - Written in Packet. Borough Manager Fred Pike stated we are currently working on a fuel refund for State & Federal since we do qualify.

      Shelby Boothe asked Fred Pike if he checked on issuing an RFP on auto gas? He is sure we can save a few dollars by doing that. If you put out an RFP, you don't have to accept any bid, but we can see what is available. Fred Pike stated one problem with that is if the vendor is in King Salmon, we have to take all our vehicles up there to fuel them up. You won't save anything if you do that.

      Eddie Clark stated he wasn't clear on the soil burning price. Manager Fred Pike explained it to him. That agreement was between Cascade Environmental and our previous manager and we have to stick to it.

      Fred Pike stated he has talked to Platt Environmental and he told them they will not be able to set up their dirt burner in our pit. They were okay with that.

      Shelby Boothe inquired about the radios and wondered when we were going to sign a contract. Fred Pike stated they had a teleconference last week of what the cost will

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      entail. They will be going over a detailed description of what we will receive before a formal contract is drawn up.

    3. Finance Director - written in packet. Ellen Skiles stated that Camai is caught up with their billing. Mel Coghill, Jr. stated his son used 4 months of their services and got the bill in total.

      Russell Phelps inquired about when they can see 2002 & 2003 audits? Ellen Skiles stated the Mayor has those audits and 2003's audit was approved at the February 2004 Assembly Meeting.

      There was a light discussion about the clinic, grant and data reporting.

      Shelby Boothe referred to the department's revenue and expenditures sheets and asked if the decimal point can be removed on the last column and entered as a percent ( %)? Ellen Skiles stated that can be done.

    4. Police Department - Written in packet. Mel Coghill, Jr. inquired when the summer police officers will begin. Jerry Castleberry stated one will begin at the beginning of June and the other at the end of June.

    5. Fire Chief/EMS Coordinator - Written in Packet: Allen Williams stated he Received 5 AED's and showed one to the Assembly and explained how they work. They Will be placed at South Naknek, Airport, School, PD and Pool.

    6. Lobbyist - Written in Packet: Some items mentioned in John Walsh's report were discussed briefly by the Assembly. Fred Pike mentioned to Carvel that the Assembly did testify on March 19th on test fishing. Russell Phelps commented about a new product called polymer cement. It would reduce the cost considerably on resurfacing road projects.

    7. Pool - None

    8. Library - written in packet

    9. Public Works Department - Written in packet. Also passed out a quote on a vehicle for the Assembly to review.

    10. Planning & Zoning - March 8, 2005 Minutes

    11. Health Commission - March 15, 2005 Minutes

    12. Lake Camp Road March 2005 Report - Jim Munter

  10. Persons to be Heard - None

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  11. Assembly Member Comments:

    Shelby Boothe - inquired about the Lake Camp Road right-of-way width. Fred Pike Stated it was 60 feet wide.

    Eddie Clark - None Mel Coghill, Jr. - Thanked Fred Pike for a great job he's doing. He has gotten a lot done since he came on board.

    Carvel Zimin, Jr. - Still a little worried about giving a letter to "Friends of Bristol Bay" Mayor Swain stated he will have input from Fred Pike and Lobbyist John Walsh. Carvel Zimin, Jr. said he would appreciate John's comments.

    Russell Phelps - he would like to make sure the moratorium doesn't defeat our wants of onshore drilling. Mayor Swain stated he state that we support onshore drilling and the moratorium should be in place.

    Mel Coghill, Jr. - Thanked Betz & Ellen for getting the information the Assembly requested.

  12. Check Register - March 2005: SHELBY BOOTHE MADE A MOTION TO APPROVE MARCH 2005'S CHECK REGISTER. MEL COGHILL, JR. SECONDED THE MOTION AND IT PASSED UNANIMOUSLY.

  13. Adjournment: By general consensus of the Assembly, the meeting adjourned at 10:20 p.m.
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