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Assembly Meeting Minutes
ASSEMBLY MEETING MINUTES
SEPTEMBER 6, 2005

  1. Call to Order: The regular Assembly Meeting of September 6, 2005 was called to order At 7:35 p.m. by Mayor Michael Swain, Sr. The meeting was held in the Assembly Chambers of the Borough Building, Naknek, Alaska.

  2. Roll Call: Present: Assemblymen Shelby Boothe, Eddie Clark, Mel Coghill, Jr. and Carvel Zimin, Jr. Russell Phelps arrived at 7:40 p.m. No one was absent.

    Also present: Mayor Michael Swain, Sr., Borough Clerk Betty Bonin, Borough Manager Fred Pike and Treasurer Lotta Hines.

  3. Approval of Agenda: CARVL ZIMIN, JR. MADE A MOTION TO APPROVE THE AGENDA AND IT WAS SECONDED BY MEL COGHILL, JR.. Mayor Swain would Like to add to New Business, Item G: Confirmation of Appointment to the Health Commission and to Communications, Item D: Report from Quadrex Re: King Salmon Tower. MOTION PASSED UNANIMOUSLY ON AMENDED AGENDA.

  4. Approval of August 1, 2005 Assembly Minutes: SHELBY BOOTHE MADE A MOTION TO APPROVE THE MINUTES AND EDDIE CLARK SECONDED THE MOTION. Mayor Swain had a few corrections, on Page Two under B) It should read: EDDIE CLARK MOVED TO AMEND THE STEP CLASSIFICATION BY MOVING THE DEPARTMENTAL ASSISTANT POSITION FROM HI TO HK. RUSSELL PHELPS SECONDED THE MOTION. Shelby Boothe is in conflict. EDDIE CLARK MOVED TO POSTPONE UNTIL SEPTEMBER 6, 2005 MEETING. RUSSELL PHELPS SECONDED THE MTON AND IT PASSED UNANIMOUSLY.

    On Page Four: Item I, It should read: SHELBY BOOTHE MADE A MOTION TO SUSPEND THE RULES AND ADD THIS ITEM TO THE AGENDA. EDDIE CLARK SECONDED THE MTOIN WHICH PASSED UNANIMOUSLY. There was a light discussion. SHELBY BOOTHE MADE A MOTION TO DENY MR. MATSON’S REQUEST TO FORGIVE HIS TAX PENALTY. EDDIE CLARK SECONDED THE MOTION AND IT PASSED UNANIMOUSLY.

    Manager Fred Pike would like to make a change on Page 3, Top of the Page, 3rd line: Strike MOTION FAILED.

    Same Page under Item E: Add UNANIMOUSLY AT THE END OF SENTENCE.

    ASSEMBLY MEETING MINUTES    PAGE TWO
    SEPTEMBER 6, 2005

    MOTION PASSED UNANIMOUSLY ON AMENDED MINUTES.

  5. Appearance Requests:

    1. Dale M. Peters re: Peter Pan: Dale Peters was present. He stated that Marilyn Roberts who works for Peter Pan told him that every year there are over limit Fish and they give those funds to an organization or charity group. This year they would like to give the Bristol Bay Borough Volunteer Firefighters $12,000 to purchase gear for their department. Dale Peters presented the check to new Fire Chief/EMS Coordinator Nathan Skinner. The audience applauded and the Assembly would like to thank Peter Pan. Manager Fred Pike will write a thank you letter.

  6. Communications:

    1. BC Contractors – Letter from Manager Fred Pike to BC Contractors re: Lake Camp Road Project

    2. Port Expansion – Mapping – Community Plan: Notice of Meeting on September 15, 2005 to discussion projects.

    3. Letter to State and Federal Agencies:

  7. Old Business:

    1. Step Classification Chart – Mayor Swain stated the motion on the table was to approve moving the Departmental Assistant from Step HI to HK on Step 7. Mel Coghill would prefer to see job descriptions. He does not want to “step on the Manager’s toes” and doesn’t like talking about certain names rather than positions.

      Shelby Boothe suggested the Assembly postpone this until the October 3rd meeting and have a workshop prior to that meeting.

      CARVEL ZIMIN, JR. MOVED TO POSTPONE ACTION UNTIL OCTOBER 3, 2005 SO THEY CAN MEET AND HAVE A WORKSHOP AND BRING THIS ISSUE BACK TO THE OCTOBER 3, 2005 MEETING. MEL COGHILL, JR. SECONDED THE MOTION AND IT PASSED UNANIMOUSLY.

    2. Ordinance No. 2005-08 Amending Ordinance No. 93-10, Title 14, Utilities: Mayor Swain stated this was the second reading and final public hearing on Ordinance No. 2005-08. He then opened it for public comments. Hearing no comments, the public hearing was closed. MEL COGHILL, JR. MOVED TO ADOPT ORDINANCE NO. 2005-08 AND IT WAS SECONDED BY SHELBY BOOTHE. SHELBY BOOTHE MADE A MOTION TO AMEND THE ORDINANCE BY CHANGING CLEANING TO PUMPING. CARVEL ZIMIN, JR. SECONDED THE MOTION AND IT PASSED UNANIMOUSLY. VOTING ON THE MAIN MOTION AS AMENDED PASSED UNANIMOUSLY.

      3. ASSEMBLY MEETING MINUTES    PAGE THREE
      SEPTEMBER 6, 2005

    3. Resolution No. 2005-12 – Waste Waster Utility Fee Increase: Mayor Swain Stated the Assembly has to act on the Amendment. The amendment was to delete The $2.50 increase. The Assembly agreed they should not increase fees at this time. MOTION PASSED UNANIMOUSLY ON AMENDMENT. Fees will remain as they currently are at $25.00 per month. Shelby Boothe inquired about the discount. Fred P Pike stated you will get a discount if you pay in advance yearly. MOTION PASSED UNANIMOUSLY.

    4. Visitor Center Lease – New Owner: Manager Fred Pike stated he previously gave the Assembly an update with some figures that were incorrect. The correct figure is $35,459.22 per year divided by 4 partners equaling $8,864.88 per year. At the last meeting it was contingent upon other parties agreeing ton that amount. The only partner that did not agree was Park Service since he has not been able to get a hold of the superintendent. It’s the same contract the Borough had with AIEDA.

  8. New Business:

    1. Ordinance No. 2005-09 Amending Order of Business, Bristol Bay Borough Code, Chapter 2.12.060: Manager Fred Pike stated this was to streamline the agenda. CARVEL ZIMIN, JR. MADE A MOTION TO INTRODUCE ORDINANCE NO. 2005- 09 AND TO SET FOR PUBLIC HEARING ON OCTOBER 3, 2005. MEL COGHILL, JR. SECONDED THE MOTION AND IT PASSED UNANIMOUSLY.

    2. Ordinance No. 2005-10 Amending Ordinance No. 2005-06 Authorization and Appropriation for King Salmon Visitor Center
      3. : CARVEL ZIMIN, JR. MADE A MOTION TO INTRODUCE ORDINANCE NO. 2005-10 AND TO SET FOR PUBLIC HEARING ON OCTOBER 3, 2005. SHELBY BOOTHE SECONDED THE MOTION AND IT PASSED UNANIMOUSLY.

    3. Bristol Bay Borough Provide Ground Transportation for Community Summit: Manager Fred Pike stated this will take place September 25-28. They have asked what the Borough can contribute. Mr. Pike thought they can use the old Elder’s Van for transportation. It should not cost over $500 if they use the local taxi service for over runs. This will be a large event with the Governor attending. The Assembly directed the Manager to use funds out of Community Support funds.

    4. Radio Transition/Status Report: Nate Skinner had to leave on a call out so was not present. Manager Fred Pike stated information was in the packet about what happened with NEA radios. There was a light discussion regarding radios. Fred Pike stated we now have 30 portables and more bases than was on the list and less hand helds.

    5. Manager Evaluation: Mayor Swain stated the Manager’s six month evaluation is up in September. There was a discussion on possible dates to have a work session and this item will be included at the workshop. All Assembly Members agreed the workshop will be held on September 20th at 6:00 p.m. Betty Bonin will get the evaluation forms to the Mayor and Assembly members.

      6. ASSEMBLY MEETING MINUTES    PAGE FOUR
      SEPTEMBER 6, 2005

    6. Capital Improvements Priority List: The Assembly discussed the CIP Priority List and numbered them as follows:

      1) Naknek River Bridge/South Naknek Access & Road Improvements
      2) Bristol Bay Borough Port – Dock Construction/Expansion
      3) King Salmon Public Water Project & Sewer Extension and Engineering Plan
      4) Naknek Sewer Phase IIIA- Extension to Landfill and B-Naknek Airport/Lake View Subdivision
      5) Phase II Lake/Rapids Camp Road – Hard Surface
      6) New Grader
      7) Pederson Point Road Improvement
      8) Picnic/Boat Launch Rapids Camp
      9) 200 Ton Crane fro Dock
      10) Bear Proof Landfill
      11) Naknek River Seawall

      MEL COGHILL, JR. MOVED TO APPROVE THE CIP LIST AS LISTED. CARVEL ZIMIN, JR. SECONDED THE MOTION AND IT PASSED UNANIMOUSLY.

    7. Confirmation on Health Commission Appointment: Mayor Swain stated Troy Hammon was appointed by the Health Commission on September 3, 2005 but is needs to be confirmed by the Assembly. CARVEL ZIMIN, JR. MOVED TO CONFIRM TROY HAMMON’S APPOINTMENT TO THE HEALTH COMMISSION. SHELBY BOOTHE SECONDED THE MOTION AND IT PASSED UNANIMOUSLY.

  9. Reports:

    1. Mayor – Passed

    2. Manager – Manager Fred Pike introduced Yvonne Kopy as our new Planning Specialist/Grant Writer. Yvonne invited all Assembly Members to a meeting being held on September 15th for a Comprehensive Plan Update. Our plan has not been updated since 1988.

      Fred Pike stated he met with Army Corp of Engineers. The Port of Bristol Bay was selected as one of the top 10 Ports in Alaska that need to have improvements.

      Mel Coghill, Jr. stated that canceling the Swimming at the Pool on Friday and Saturday is unacceptable. This is one thing our kids have to do on a weekend. Fred Pike stated he will talk to Gordon.

      Carvel Zimin, Jr. – Regarding the Community Comprehensive Plan. After Yvonne’s Meeting, can you bring it back to the Assembly? He would like to let SWAMC know about it. Yvonne stated they are working with her on the plan.

    3. Treasurer – Report in Packet: Lotta Hines stated she is straightening out the

      ASSEMBLY MEETING MINUTES    PAGE FIVE
      SEPTEMBER 6, 2005

      Finances as the Auditors are coming out October 18th. There was a light discussion About the new accounting system and payroll’s with direct deposits.

    4. Police Department – Written in Packet: Eddie Clark stated the dogs are getting worst. They are on the runway and chasing cars.

    5. Fire/EMS Coordinator – Written in Packet:

    6. Lobbyist – Written in Packet

    7. Pool – Written in Packet – Gordon Preston wanted to thank Pam Riddle and Bill Hester for their work on the pool. They did an excellent job. Gordon was not present when Mel previously mentioned Friday and Saturday swims. Mel Coghill, Jr. let Gordon Preston know that eliminating those swim days were unacceptable. Gordon Preston stated he will put it back.

    8. Library – Written in Packet: Sheila Ring was present. She said they had a very Busy summer. They have received the State Library Grant. She was not happy with Starband this past summer. Patrons will wait for hours for their turn then Starband would Go down. Over 8000 books circulated this past year.

      Eddie Clark stated the internet is very important to fishermen and cannery workers and appreciates the Library accommodating them.

    9. Public Works Department – Written in Packet: Report in Packet. Carvel Zimin, Jr. likes the cutter that whacks the brush.

    10. Port Department – Written in Packet: Joe Harris stated there were more containers than last year.

    11. Planning & Zoning – Written in Packet

    12. Health Commission – Written in Packet

    13. Lake Camp Road July 2005 Report – Jim Munter

  10. Persons to be Heard – None

  11. Assembly Member Comments

    Eddie Clark – inquired about museum. Fred Pike stated the lease ended in 2003. He didn’t think it’s a good idea to have the building where it is. It may block fire department access. Fred Pike stated he told Adelheid he would look for a new spot.

    Shelby Boothe inquired about new Blue Cross cards. Betty Bonin stated they look at our policy each year and make changes. The new cards come out when changes are made to let providers know what is covered.

    12. ASSEMBLY MEETING MINUTES    PAGE SIX
    SEPTEMBER 6, 2005

  12. Check Register – None

  13. Adjournment – By general consensus, the Assembly adjourned at 10:05 p.m.
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