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Assembly Meeting Minutes
October 6, 2005

  1. Call to Order: The regular Assembly Meeting of October 6, 2005 was called to order at 7:32 p.m. The meeting was held in the Assembly Chambers of the Borough Building, Naknek, Alaska.

  2. Roll Call: Present: Assembly Members Shelby Boothe, Eddie Clark, Russell Phelps, Mel Coghill, Jr., and Carvel Zimin, Jr.

    Also Present: Mayor Michael Swain, Sr., Borough Clerk Betty Bonin, Borough Manager Fred Pike and several staff members.

  3. Approval of Agenda: Mayor Swain stated there were several additions: Under Old Business, Manager’s Evaluation should be an Executive Session; Under New Business, Add Item G: King Salmon Dock Lease; H: Folding Insert System and I: MMS Comments re: Oil Leasing (Due October 11, 2005)

    SHELBY BOOTHE MADE A MOTION TO APPROVE THE AGENDA AS AMENDED AND IT WAS SECONDED BY MEL COGHILL, JR. MOTION PASSED UNANIMOUSLY.

  4. Approval of Assembly Meeting Minutes – September 6, 2005: CARVEL ZIMIN, JR. MADE A MOTION TO APPROVE OF MINUTES OF SEPTEMBER 6, 2005 AS SUBMITTED. RUSSELL PHELPS SECONDED THE MOTION. Shelby Boothe had A correction on Page 1 of August 1, 2005 minutes, Step 7 should be added. MOTION PASSED UNANIMOUSLY.

  5. Appearance Request:

    1. Shell Oil Presentation: Gregg Nady and another gentleman were present from Shell Oil. Mr. Nady had a power point presentation he went though which described Shell’s position on North Aleutian Basin. His presentation included 5 year & lease Sale Planning Process with comments due October 11, 2005. He encouraged the Assembly to comment at each comment period since they get thrown out after data is compiled from each comment period.

      They estimate 6.8 trillion cubic feet of natural gas, 233 million barrels of oil/condensate and 8.1 trillion cubic feet equivalent of Natural gas equivalent. Mr. Nady pointed out the area of interest which is close to Port Moller. He also pointed out the salmon migration pattern on the map. He highlights on the exploration process, Bristol Bay

      ASSEMBLY MEETING MINUTES    PAGE TWO
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      Liquified Natural Gas, LNG & Seismic Conditions, Bristol Bay OCS benefits, Potential Local Energy Sources and Additional Benefits. (Handout attached)

      Carvel Zimin, Jr. thanked Shell Oil for coming out and presenting this to the Assembly.

    2. Bristol Bay Borough School District Principal, John Fremin- President: John Fremin, Principal of the School presented the Borough Assembly with a plaque from the Legislature honoring the Bristol Bay Girl’s Basketball Team. Mr. Fremin also had plaques for Tiffany Edwards, Callie Riddle which was accepted by her Mom Pam Riddle, Danica Wilson and Tani Myers. Sharon Wilson accepted her daughter’s plaque and thanked the Assembly for their support and having open gym during the summer months. The audience applauded.

  6. Communications:

    1. Breast Cancer Donation Request – Kristin Tolbert: CARVEL ZIMIN, JR. MOVED TO SUSPEND THE RULES AND ADD THIS TO NEW BUSINESS, ITEM J. MEL COGHILL, JR. SECONDED THE REQUEST AND IT PASSED UNANIMOUSLY.

    2. Letter to Paug-Vik – Leased Land at Port: Eddie Clark stated Paug-Vik will Gladly work with the Borough if the Borough will work with them.

    3. Wastewater Letter – Reflecting Ordinance No. 05-08, and Resolution No. 2005- 12: Shelby Boothe stated he had a lot of questions from the public regarding this letter. Fred Pike stated this was based on the number of ERU’s a facility has. Shelby Boothe Stated he was talking about a single family residence. Fred Pike stated it would cost $300 per year and it would entitle you to one pumping per year. Mayor Swain told Shelby Boothe if he does not like the Ordinance, he should changed it but not under Communications.

    4. Letter to Kathy Murray, Alaska Court System-Request for a CPI Adjustment to Present Lease Agreement

    5. Letter from Adelheid Herrmann re: Museum: Carvel Zimin, Jr. would like to have this on the November agenda.

  7. Old Business:

    1. Step Classification Chart: Mayor Swain stated the Motion on the floor is: MOTION TO MOVE THE DEPARTMENTAL ASSISTANT FROM HI TO HK, STEP 7. Mel Coghill, Jr. stated he didn’t want to single out positions and requested a workshop. At the workshop he requested other positions such as Dispatchers, Dispatch Supervisor and Lead Library Person also be changed. Mayor Swain informed Mel Coghill that he can not make an amendment to an amendment. There was a lot of discussion. Russell Phelps stated he doesn’t like going over the Manager’s head on this matter. Manager Fred Pike stated this will affect many employees and make

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      his job very difficult. Mayor Swain stated we approved a new step classification last year and the Assembly is suppose to look at it every two years. Shelby Boothe stated he will abstain from voting. VOTING ON THE AMENDMENT WITH SHELBY BOOTHE ABSTAINING, MOTION PASSED 3 TO 1 WITH RUSSELL PHELPS BEING OPPOSED. Manager Fred Pike wanted it noted in the record that he opposes this action.

      SHELBY BOOTHE MADE AN AMENDMENT TO MOVE THE LIBRARY LEAD PERSON FROM HG TO HI; DISPATCHERS FROM HD TO HE; DISPATCH SUPERVISOR FOR HI TO HK; POLICE OFFICERS FROM HM TO HN AND THE EMS/FIRE CHIEF FROM SG TO SI. MEL COGHILL SECONDED THE MOTION. Mayor Swain informed Mel Coghill, Jr. that he was in conflict and should not be voting on this matter. EDDIE CLARK SECONDED THE MOTION. Russell Phelps reiterated the numbers are not accurate. Shelby Boothe stated all these changes amounted to $22,000.

      Manager Fred Pike stated the Police Officers are not only above average, they are up in the high end of the State’s wages. He doesn’t know if the Assembly needs him in this position if they want to do it all themselves.

      Russell Phelps stated this was something they should look at during the budget cycle. Carvel Zimin, Jr. is in favor of the Step Classification but it can wait until the budget cycle.

      Voting on the motion: SHELBY BOOTHE AND EDDIE CLARK ARE FOR THIS INCREASE. RUSSELL PHELPS AND CARVEL ZIMIN, JR. ARE AGAINST THIS INCREASE. MEL COGHILL, JR. ABSTAINED SINCE HE IS IN CONFLICT. MOTION FAILED SINCE IT DID NOT HAVE THREE AFFIRMATIVE VOTES.

      SHELBY BOOTHE MADE A MOTION TO AMEND THE PORT ADMINISTRATOR’S POSITION TO PORT FOREMAN AND JOB TITLE TO HO. MEL COGHILL, JR. SECONDED THE MOTION. Manager Fred Pike recommended leaving it as it is. VOTING ON THE MOTION: SHELBY BOOTHE- AYE; EDDIE CLARK-AYE; RUSSELL PHELPS-AYE; MEL COGHILL, JR.–AYE; CARVEL ZIMIN, JR. – NAY. MOTION PASSED 4-1 WITH ZIMIN OPPOSED.

      VOTING ON MAIN MOTION WITH AMENDMENTS 1 & 3 TO THE STEP CLASSIFICATION CHART, MOTION PASSED UNANIMOUSLY.

    2. Ordinance No. 2005-09 Amending Order of Business, Bristol Bay Borough Code; Chapter 2.12.060 Second Reading and Public Hearing: Mayor Swain stated this was the Second reading and Final Public Hearing and opened it for public comments. Hearing no Comments, the Public Hearing was closed. MEL COGHILL, JR. MOVED TO ADOPT ORDINANCE NO. 2005-09 AND IT WAS SECONDED BY RUSSELL PHELPS. MOTION PASSED UNANIMOUSLY.

    3. Ordinance No. 2005-10 Amending Ordinance No. 2005-06 Budget Revision; Second Reading and Public Hearing: Mayor Swain stated this was the second reading

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      OCTOBER 6, 2005

      and public hearing and opened it up for public comments. Hearing no comments, the Public hearing was closed. CARVEL ZIMIN, JR. MOVED TO ADOPT ORDINANCE NO. 2005-06 AND IT WAS SECONDED BY SHELBY BOOTHE. There was a light discussion about the parties involved and everyone in agreement. MOTION PASSED UNANIMOUSLY.

    4. Proposal to NEA – 220 MHZ Radio System: Manager Fred Pike stated he made a proposal to NEA and they have accepted. CARVEL ZIMIN, JR. MADE A MOTION TO APPROVE THE LETTER AND DEAL BETWEEN BRISTOL BAY BOROUGH AND NAKNEK ELECTRIC ASSOCIATION. SHELBY BOOTHE SECONDED THE MOTION. Shelby Boothe encourages the Borough to own everything in the future. MOTION PASSED UNANIMOUSLY.

    5. Northern Dynasty Update October 13-14 Anchorage: They will pay expenses for one person to attend the meetings in Anchorage. Eddie Clark expressed interest in attending. Carvel Zimin, Jr. stated he will be in Anchorage at the time and will also attend. Manager Fred Pike will let them know the details.

    6. Manager Evaluation: MEL COGHILL, JR. MOVED TO GO INTO EXECUTIVE SESSION TO DISCUSS THE MANAGER’S EVALUATION. CARVEL ZIMIN, JR. SECONDED THE MOTION AND IT PASSED UNANIMOUSLY. The Assembly and Manager went into Executive Session at 9:45 p.m. and reconvened at 10:45 p.m. with same members in attendance. Mayor Swain stated the Manager was given an overall evaluation and it turned out above average.

  8. New Business:

    1. Bristol Bay Borough Personnel Policy and Procedure Manual – Pay Day – Amendment: Manager Fred Pike stated this was necessary to accommodate those employees wishing to have their checks direct deposited. SHELBY BOOTHE MOVED TO APPROVE THE AMENDMENT AND IT WAS SECONDED BY MEL COGHILL, JR. MOTION PASSED UNANIMOUSLY.

    2. Planning & Zoning Commission Appointments – Reappoint Marv Smith: Mayor Swain stated he will made appointments after the election.

    3. Health Commission Appointment – Brooksy Allen: Mayor Swain stated the Health Commission appointed Brooksy Allen to the Commission. The Assembly has to confirm the appointment. There were no objections from the Assembly. CARVEL ZIMIN, JR. MADE A MOTION TO APPROVE THE APPOINTMENT OF BROOKSY ALLEN AND IT WAS SECONDED BY EDDIE CLARK. MOTION PASSED UNANIMOUSLY.

    4. Wastewater Treatment Agreement between King Salmon Air Force Station and Bristol Bay Borough: Manager Fred Pike stated there was nothing yet.

    5. AML Reservations: There was a light discussion. Betty Bonin stated she tries to get reservations early to save dollars. After October 14th the price increases. The Assembly will let her know at the Canvas Board meeting.

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      OCTOBER 6, 2005

    6. Anti-Freeze Proposal – Bill Hester: Bill Hester stated he did a lot of work on this issue. He has to withdraw his proposal since he does not have a building to store it in. They plan on shipping it our next week. Mel Coghill, Jr. thinks it should be offered to the public if anyone else is interested in recycling this anti-freeze.

    7. King Salmon Dock Lease: Manager Fred Pike refers to the letter from Robin Stout with DOT. CARVEL ZIMIN, JR. MADE A MOTION TO AUTHORIZE THE MANAGER TO PROCEED WITH THE DOCK LEASE ON LOT 5 AND 6 IN KING SALMON. MEL COGHILL, JR. SECONDED THE MOTION AND IT PASSED UNANIMOUSLY.

    8. Folding Insert System: Fred Pike stated this will assist the finance department In folding and stuffing envelopes. This is something that all departments can use on large amounts of mail outs. The funds of $6139.41 will come out of Finance, Manager, Fire/EMS and Community Development budgets. CARVEL ZIMIN, JR. MADE A MOTION TO PROCEED AND PURCHASE SYSTEM AS OUTLINED. MEL COGHILL, JR. SECONDED THE MOTION AND IT PASSED UNANIMOUSLY.

    9. Comments to MMS regarding Offshore Drilling: Carvel Zimin, Jr. stated we Should make a comment by submitting our previous Resolution before October 11, 2005. Manager Fred Pike will get that done before October 11, 2005.

    10. Donation to Breast Cancer: EDDIE CLARK MADE A MOTION TO DONATE $210. CARVEL ZIMIN, JR. SECONDED THE MOTION AND IT PASSED UNANIMOUSLY.

      SHELBY BOOTHE MADE A MOTION TO EXTEND THE MEETING UNTIL 11:15 P.M. BY POSTPONING THE REPORTS, ASSEMBLY MEMBER COMMENTS AND CHECK REGISTER UNTIL OCTOBER 10, 2005 SPECIAL MEETING. CARVEL ZIMIN, JR. SECONDED THE MOTION AND IT PASSED UNANIMOUSLY.

  9. Persons to be Heard: Only employees remained.

    Lotta Hines – she would like to put on the next agenda a request of $3000 to have a Borough Christmas party at Hadfield’s. You can bring your significant other and there will be food and a dance.

    Lotta Hines – suggested raising money by having the Assembly Members get arrested and the individuals in the public has to pay to bail them out of jail. They did this in another community she lived in and they raised money for various programs. The Assembly Members thought no one would bail them out!

    Sheila Ring – They had 4000 people at the Library during June & July with approximately 3700-3800 people for internet use. She has received a couple of grants. She will use one to purchase a new computer and the other to attend a Library Conference.

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    OCTOBER 6, 2005

    Billy Hester – everything in his report.

    Jerry Castleberry – everything in his report.

    Yvonne Kopy – wanted to commend Mayor Swain or his comments at the Summit held last week.

  10. Adjournment: By general consensus of the Assembly, the meeting adjourned at 11:10 p.m.
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